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Getting Started with the New WebLearn Service

Logging In

To gain the best experience we recommend that you Login using the links near to the top of this page. This will ensure that you can access as much material as possible.

Oxford staff and students should use the "Oxford Account" link, this will display the standard 'Webauth' Oxford Single Sign-on (SSO) login screen. If you have never used your SSO account then you will need to activate it; if you have forgotten your password then you will have to reset it.) If you are not an Oxford user then you should login using Other Users link.

If you are visiting via a Mobile device then you may like to use the following URL instead:

Finding Your Course Material

If you have been given a web address (URL) for your material, then you should use that as it will take you directly to the correct location - this may be in either the new or old system. Alternatively, to see which of your material is in the new WebLearn click on the 'tab' labelled My Active Sites. This will display a list of 'sites' to which you have been added as a participant; you may click on any of the links to jump straight to that site.

If this does not help then you can try clicking on Search all my sites link in left-hand side menu making sure to select the (Search) All My Sites option. You must be logged in to use this search tool.

Until the end of Trinity term 2011 some material will be in the old WebLearn. To view this simply browse through the hierarchy of sites choosing the appropriate Division and then locating your Department, School, Faculty or College. Alternatively contact your course tutor and ask for the specific URL


The new WebLearn is organised in a series of sites; each site may contain a number of resources and tools which previously may have been spread over a series of layers of rooms in old WebLearn. These sites are organised into a hierarchy which mirrors the organisational structure of the University. The top level contains links to the four Divisions and the colleges (plus other top-level administrative units and a help area); within each Division there are links to the relevent Departments, Faculties or Schools and so on. After a successful login, all the sites to which you belong can be accessed by clicking on the My Active Sites tab.

In addition, you will also be able to visit many other sites to which you have been granted access but of which you are not explicitly a member. To do this you should navigate via the Welcome (front) page; this is also known as the Site Directory page. You will see the list of Divisions under the tools menu on the left of the page, you can drill down to your particular area of interest by clicking on these links; this works in the same way as the old WebLearn service.

My Workspace

You will also see a tab labelled My Workspace; clicking on ths will take you to your WebLearn 'dashboard'. This site is personal (and private) to you and enables you to perform various tasks, including:

Site Membership

In general, if you are using WebLearn as part of a course, you will have been pre-added to the relevant site. You should see all such sites listed in the My Active Sites tab. If you think you should be a member of a site but are not then you should try to locate the site and join (see below). If you cannot do this then you should contact your tutor or departmental IT officer and get them to fix the problem.

If you have access to a site but encounter a problem then you can contact the 'Site Owner' by clicking on the Site Info link in the tools menu.

Some sites in WebLearn are public (and consequently can be searched by Google et al). These will not appear in your Active Sites, but you will be able to use them without logging in.

Some other sites will only be accessible once you have logged in; again, you will not be a member of these sites and this time they will not be indexed by Google.

Using A Site

All sites have a tool menu on the left-hand side (LHS) of the screen, use this to move around within a site, clicking on a tool name will take you into the tool where you will be able to view the content. All sites have a link (in the tools menu) to a pop-up containing help information. Underneath the tools menu there may be a list of 'related sites' (also known as sub-sites), above the tools menu are one or more links to sites higher up in the hierarchy, these are called parent sites.

Logging Out

Please use the Logout link which is found at the top right of the screen. Remember, never leave your computer unattended without logging out. Once you've logged in, the 'Webauth' Single Sign On (SSO) service gives you (or anybody using your computer) access to a whole host of web-based services including Email; this will include all your saved messages which could contain all sorts of sensitive data.

To be on the safe side you should always close your browser after logging out.

Recommended Browsers

Best results are obtained by using Firefox; Microsoft Internet Explorer 7 or above is also recommended; some features within WebLearn will not be available to Safari and Opera users.

Further Information

There is a special site entitled WebLearn Guidance which gives information about how to use the system, dates of training courses and information for Departments, Faculties, Schools and Colleges on setting up a WebLearn presence.

Accessibility Information

There is a link to Accessibility Information at the foot of every webLearn page.

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